JOB OVERVIEW:
The IT Administrative Coordinator will provide administrative support to the Information Technology Team.
ROLES AND RESPONSIBILITIES:
-Provide executive level administrative support to the Directors and VPs for Information Technology team
-Serve as back up for peer executive administrative assistant -Schedule
Meetings and Conference Calls:
-Manage Information Technology workspace - ordering office supplies, maintain office cleanliness, organization equipment
-Arrange Candidate Interviews, prepare itineraries and make travel arrangements
-Enter and process IT Invoices
-Schedule, coordinate, and manage all aspects of IT and vendor meetings
-Sort/prioritize and distribute mail
-Proactively handle and resolve routine issues
-Create, organize and update files and reports
-Involvement in special projects
-Prepare and edit Word documents, PowerPoint presentations and Excel files
-Assist with New Hire Setup, Orientation, and employee terminations as needed for department
-Orders office supplies; maintains office supply inventory and controls costs
-Handle information in a confidential manner with high integrity
-Interact professionally with all levels of the organization as well as outside vendors and partners
-Manages various special projects with minimal supervision
REQUIRED TECHNICAL SKILLS:
-Strong computer & technology skills (Windows, Excel, Word, and PowerPoint)
REQUIRED EDUCATION:
-High school diploma or equivalent required
OTHER KEY QUALIFICATIONS:
-Ability to demonstrate a strong sense of urgency, handle multiple tasks, balance priorities, and meet competing deadlines; superior organizational skills
-Exceptional teamwork and interpersonal skills; enjoys working with multiple customers; is courteous, creative, enthusiastic, positive, and customer oriented professional
-Ability to self-start and engage appropriate resources as needed-work independently
-Ability to appropriately handle sensitive and confidential information with a high level of discretion
-Ability to demonstrate sound judgment to make accurate, efficient decisions
-Excellent organizational and follow-through skills, attention to detail
-Excellent written and verbal communication skills and the ability to interact professionally with others
-Strong desire to learn new skills
-Flexibility to work overtime, if needed
PREFERRED SKILLS AND EXPERIENCE:
-Previous administrative and IT experience
-Prior experience supporting multiple leaders
-Prior experience with Oracle invoice management a plus
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