Facilities Operations Specialist

Job Title: Facilities Operations Specialist
Location: Tampa, FL
Duration: 5 Months

Job Description:
Work Environment: Very visible position supporting internal and external customers statewide.

Driving Requirements: Will be required to occasionally drive a state vehicle to other DCF sights in the Suncoast Region (Pinellas, Hillsborough, Manatee, Sarasota) OVERNIGHT TRAVEL: May occasionally have overnight travel in Suncoast Region during emergencies.

Candidate Responsibilities: •

• Log and report your time accurately.
• Follow directives from supervisor and team leaders.
• Communication is key, you are expected to use the phone and email system to communicate across the agency.
• Compliance with CFOP 40-2 Vehicle Management, maintain your state vehicle and other state vehicles, and submit the monthly logs in a timely manner.
• Assisting with internal and external moves for the department.
• Making keys for employees who request them and managing a log of who has one.
• Managing the keycard system for several sites.
• Disposing of surplus materials and furniture in accordance with CFOP 80-2.
• Supplying employees with furniture and desks as needed.
• Install whiteboards, corkboards and pictures across the region in offices and hallways.
• Assuring you always show up to a site prepared with hand dollies and the necessary tools to get the job done and be responsible for equipment/tools issued to you.
• Assist with IT with equipment move and when a large move is taking place.
• Using the correct hand dollies to move very large and very heavy items such as filing cabinets and desks and follow CFOP 215-4 Safety & Loss Control.
• Making sure everything is operating as it should be at facilities, AC/Lights/Etc. so that employees can work comfortably.
• Learning many different areas, where to go, and who to see. GPS is your friend!
• Each site you go to, introduce yourself professionally and give them a business card
• Creating a directory will benefit you, as you will always have a point of contact for the site you're visiting.
• Maintain the warehouse and make sure it stays as neat and tidy as possible, and if you can, keep all isles clear.
• When you need to order supplies, or request a PO for keys, ask as soon as possible, because the process can take a while
• Never authorize services without a purchase order.
• When the state of Florida is impacted by a hurricane, you will need to assist with Disaster Management to prepare our facilities and assets for the event and recovery efforts.
• Assuring all sites have NO safety issues before leaving.
• All safety issues need to be dealt with immediately. • When someone is trespassing on state property, you need to ask them to leave.
• If they refuse, call 911 and immediately inform Ricardo Resendiz and Billy Ramos. •
• Transfer surplus IT equipment to the Wildwood warehouse.
• Conducting site inspections as directed across the region.

Skills:

• Ability to speak and understand English
• Must have a high school diploma or equivalent
• Must have a valid Florida Drivers License
• Must be able to pass a level 2 background screening and clear MVR
• Ability to conduct yourself and your business in a courteous respectful manner
• Ability to work independently Required Must have excellent communication stills
• Ability to follow directives from supervisor and team leaders
• Experience maintaining a fleet of vehicles
• Experience in supply/warehouse management
• Ability to use handcarts and hand dollies moving heavy furniture and office equipment
• Ability to assist with Disaster Management preparing facilities and assets for event and recovery efforts
• Experience with OSHA and safety regulations
• Experience conducting facility site inspections
• Experience with IT equipment
• Familiar with Central Florida regions and GPS
• Ability to lift up to 50lbs