Accounting Specialist

Job Description
Job Summary

The accounting specialist is responsible for providing general accounting support for the corporate office and PACS, including routine clerical, and administrative work in answering telephones, filing, data processing, and record-keeping. All administrative and accounting responsibilities will be coordinated through and performed under the direction of the Company Controller and backup role to Accounts Payable Specialist.

Essential Job Functions

Accounts Receivable (PACS only)

• Post daily cash/check deposits and all credit card payments to customer accounts
• Approve and process daily customer invoices and credit overrides when needed.
• Collection calls to past due accounts with appropriate notes. File NTOs as needed for PACS
• Month end reports on past due accounts and collection status
• Process over 60 day report and work with management to address issues as needed.
• Provide research, invoice copies, and respond to customer inquiries relative to outstanding amounts due
• Acquire latest sales tax exemption certificates. Index sales tax exemption and update location fields in business system accordingly.
• Reconciliation of accounts that may have credits or misapplied payments
• Other duties as assigned

- Accounts Payable (AIR, GEN, and PACS)

• Review, verify and approve pending approval invoices (AIR, GEN, and PACS)
• Prepare and enter g/l invoices and vendor credit memos (both AP and AR)
• Assist with check run twice per month and prepare for mailing/ FEDEX (AIR, GEN, and ARLE)
• Run PACS check run twice per month and prepare for mailing
• Prepare manual checks when required
• Maintain updated vendor files
• Reconcile GD statement, run check, match GD invoices to statement.
• Reconcile Generac statement and match Generac invoices to statement.
• Assist and backup Accounts Payable Specialist with reconciling all vendor statements as assigned.
• Request missing invoice copies from all vendors when needed.
• Cross train with Accounts Payable Specialist for vacation coverage backup.
• Other duties as assigned

- Administrative

• Professionally administer all incoming calls and ensure they are redirected to the appropriate recipient
• Assist with special clerical projects and other administration department duties assigned

Experience and Skills
Required Knowledge, Skills and Abilities (including physical and work environment)

• Bilingual in English/Spanish preferred
• Skilled in the areas of interpersonal communication, organization, accuracy, and professional verbal and written communication
• Must be able to maintain and protect the confidentiality of information and situations
• Working knowledge of Microsoft Office applications such as Excel, Word, Outlook and Internet Explorer as well as the ability to learn the Company's business operating system
• Ability to apply teamwork principles when working with Company personnel
• Work environment requires exposure to computer screen, typing/mouse usage, and extended periods of sedentary work.

Minimum Job Qualifications (education, work experience, licenses/certifications)

• Associate Degree and 1 year of related work experience or High school diploma or equivalent (GED) and 3 years of related work experience or training, or an equivalent combination of education and experience